County Clerk

Department Duties

• Accumulate and file a bonded indebtedness report of all county tax entities
• Audit all budgets and file with the state
• Combine all valuations for each tax district and certify values to each tax district and the state
• Compute all tax levies and prepare levy sheets
• Issue moving permits
• Maintain tax unit maps of the county
• Prepare added and abated taxes to original tax statement / tax roll
• Prepare real estate, personal property, and state assessed tax roll and certify to county treasurer

Duties of the County Clerk

• Bookkeeping
  • Process accounts payable for all county department
  • Process county payroll and prepare all reports necessary
• Personnel
  • Distribute and collect applications for all county vacancies
  • Maintain copy of current county policy and job descriptions
  • Maintain personnel files
  • Prepare ads for vacant positions
• Real estate
  • Record transfer of ownership from deeds, probates, divorce decrees, death certificates, etc.
  • Maintain a file of real estate by address, legal description, and name
• Secretary to county commissioners
  • Keep county commissioners' official records
• Elections
  • Maintains accurate Voter Registration Rolls
  • Collects filing fees for local candidates
  • Verifies signatures on petitions for candidates, question initiatives and recalls
  • Recruits, appoints, and trains board workers for all elections.
  • Responsible for all aspects of election:  ballots, polling sites and equipment in accordance with federal, state, and local laws and regulations.
  • Maintains records of elections in official abstract